Meeting notes from April 26th......

Sorry for slacking, here is the meeting notes from the last meeting that Rocky emailed me.

Hi Alex, Lisa & John,

Here's the update on our meeting tonight (Sun,April 26th):

There were 4 of us there: me, John Prazma, Joyce Mangan Heiman, & Beth Worthen Parente. It was great to see all of them and catch up. As fate would have it, John was just there to get a beer and we dragged him into the meeting and now he is one of us!

- Beth is still going to work with her cousin to decorate the hall
- Rocky is going to take care of ordering a carrot cake from MacCarthar's(sp??) Bakery (awesome cake!!)
- John Prazma will make sure the beer situation is taken care of
- Joyce is going to be the treasurer and the checks are going to go to her
- Beth is going to make copies of the invitations once she gets the rough draft from Rocky
- We are going to try to mail out the invitations at least a month before the RSVP deadline which may be July 25th because Ravanelli's needs a one week lead time for the final headcount
- Our next meeting will probably be sometime in mid-June to stuff the envelopes and finalize the planning
- Alex will be asked to mail merge our address list and make mailing labels and name tags if possible
- so far no one has stepped up to do a pre- or post-party such as baseball game, golf or picnic but that may be OK
- We are thinking the hours will be 6 - 11:30 pm, with 6-7 pm socializing, 7-8:30 pm eating, 8:30 - 11:30 pm band/dancing
- we may do a 50/50 drawing to raise money to offset cost
- considering $35 / person cost based on 150 people, if we have more and make more money we can add more alcoholic drinks or something
- We may consider providing a maximum of 2 kegs of beer which is around $300 and if we run out then everyone can use the cash bar
- sodas/water will be provided
- Lisa is getting Ravanelli's to cater the event and the possible menus are online at http://www.ravanelliscatering.com/contact_us.aspx
- We will need make sure that we have a PA system available to us possibly through the band and that everyone will be able to hear announcements
- dress will be Business Casual

Well, it's late and that's all I can think of right now. Everything seems to be going well and I believe this will be our best reunion yet. Thanks for everyone's help!!! Rocky